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Accounts Payable Analyst

Company: Job Juncture
Location: Schaumburg
Posted on: January 15, 2023

Job Description:

Check out this unique opportunity to join a $5 billion worldwide manufacturing powerhouse working within one of its' largest U.S. based divisions. 
 
They are currently seeking a Accounts Payable Analyst to join the team  in  Schaumburg IL (Northwest Suburbs of Chicago).
 
 This is a hybrid role with four days remote and one day onsite.
The benefits program are outstanding and include: 


  • Medical, Dental, and Vision coverage benefits (benefits become effective thirty (30) days from date of hire/rehire)
  • 401K Plan with 4% company match and eligible date of hire. 
  • Generous PTO /vacation
  • Tuition assistance up to $5,250/year
  • Free Fitness Center privileges for employees working in Schaumburg, IL Corporate Headquarters Office
  • STD, LTD, AD&D insurance along with Flex Spending Account



    POSITION SUMMARY
    This position is responsible for the accounts payable and cash payment processes relating to Concur and Travel & Entertainment (T & E) activities. Key functions include reviewing and analyzing disbursement documents submitted by sales division employees, ensuring that proper approval is contained on the documents, and that payments are made according to established payment policies and procedures. The individual in this position must also adhere to compliance with Annual Audit requests and Sarbanes-Oxley procedures.  The individual is required to drive effective communication between Finance and Divisional Employees in order to create positive working relationship.   The individual in this role will handle large dollar transactions, therefore accuracy, thoroughness and organization are skills highly required. 
     

    PRIMARY RESPONSIBILITIES
    Concur Expense Maintenance & Processing  
    Approve reports that have been audited by our 3rd party auditor.
    Respond to daily questions and inquiries from 3rd party auditor.  Questions can relate to expense reports and any maintenance related issues with Concur and SAP.
    Provide 3rd party auditor with directions and inform them of any changes that could affect their work process and schedule.
    Provide customer service to employees as it relates to Concur questions or questions on Expense Payments.
    Two Concur ACH payment runs a week.
    Maintain File for reports extracted from Concur daily.
    Maintain File quarterly controlling early/late expenses.
    Monthly Concur Accrual.
    DR/CR backup for any expenses from Concur to be charged to HHT.
    Monthly Concur Workload Analysis in 1st term of fiscal year.
    Setup mileage rates from IRS & Update in Concur.
    Maintain/update organizational data in Concur as needed. (i.e. cost centers, office locations, g/l accounts).
     
     Employee Setup/Maintenance in Finance Systems
    Maintain New/Change/Leave Employees in Concur.
    Maintain New/Change/Leave Employees in Egencia.
    Maintain New/Change/Leave Employees in AMEX.
     
     AMEX Setup/Maintenance
    Request T&E cards for employees based on application.
    Request purchasing cards for Divisions/Offices based on application.
    Monthly Delinquency Reports.
    Download from AMEX and Upload into Basware the Purchasing Card charges weekly.
    Assist Employees with any questions or issues with AMEX cards.
     
                                 
    Egencia Setup/Maintenance Assist Employees with any questions or issues with Egencia. Maintain Reports for usage rates, online adoption, etc. Provide Reports to CRT group for annual reporting they must provide. Maintain/update organizational data in Egencia as needed. (i.e., cost centers, office locations, company messaging).
     
    Miscellaneous Activities Detail Expense Analysis for Common Cost, ADM and DIV. Car Allowance Reports to 3rd Party Vendor. Customer Billing as needed (comes through Concur Expenses). Cross-Training amongst A/P Team. Other duties as assigned.
     

    EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

    • Bachelor’s degree in Accounting and or Finance preferred

       

      EXPERIENCE AND TRAVEL REQUIREMENTS

      • Minimum 3 years related corporate accounting experience

Keywords: Job Juncture, Schaumburg , Accounts Payable Analyst, Accounting, Auditing , Schaumburg, Illinois

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