Accounts Payable Analyst
Company: Job Juncture
Location: Schaumburg
Posted on: January 15, 2023
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Job Description:
Check out this unique opportunity to join a $5 billion
worldwide manufacturing powerhouse working within one of its'
largest U.S. based divisions.
They are currently seeking a Accounts Payable Analyst to join
the team in Schaumburg IL (Northwest Suburbs of
Chicago).
This is a hybrid role with four days remote and one day
onsite.
The benefits program are outstanding and include:
POSITION SUMMARY
This position is responsible for the accounts payable and cash
payment processes relating to Concur and Travel & Entertainment (T
& E) activities. Key functions include reviewing and analyzing
disbursement documents submitted by sales division employees,
ensuring that proper approval is contained on the documents, and
that payments are made according to established payment policies
and procedures. The individual in this position must also adhere to
compliance with Annual Audit requests and Sarbanes-Oxley
procedures. The individual is required to drive effective
communication between Finance and Divisional Employees in order to
create positive working relationship. The individual in
this role will handle large dollar transactions, therefore
accuracy, thoroughness and organization are skills highly
required.
PRIMARY RESPONSIBILITIES
Concur Expense Maintenance & Processing
Approve reports that have been audited by our 3rd party
auditor.
Respond to daily questions and inquiries from 3rd party
auditor. Questions can relate to expense reports and any
maintenance related issues with Concur and SAP.
Provide 3rd party auditor with directions and inform them of any
changes that could affect their work process and schedule.
Provide customer service to employees as it relates to Concur
questions or questions on Expense Payments.
Two Concur ACH payment runs a week.
Maintain File for reports extracted from Concur daily.
Maintain File quarterly controlling early/late expenses.
Monthly Concur Accrual.
DR/CR backup for any expenses from Concur to be charged to HHT.
Monthly Concur Workload Analysis in 1st term of fiscal year.
Setup mileage rates from IRS & Update in Concur.
Maintain/update organizational data in Concur as needed. (i.e. cost
centers, office locations, g/l accounts).
Employee Setup/Maintenance in Finance Systems
Maintain New/Change/Leave Employees in Concur.
Maintain New/Change/Leave Employees in Egencia.
Maintain New/Change/Leave Employees in AMEX.
AMEX Setup/Maintenance
Request T&E cards for employees based on application.
Request purchasing cards for Divisions/Offices based on
application.
Monthly Delinquency Reports.
Download from AMEX and Upload into Basware the Purchasing Card
charges weekly.
Assist Employees with any questions or issues with AMEX cards.
Egencia Setup/Maintenance Assist Employees with any questions or
issues with Egencia. Maintain Reports for usage rates, online
adoption, etc. Provide Reports to CRT group for annual reporting
they must provide. Maintain/update organizational data in Egencia
as needed. (i.e., cost centers, office locations, company
messaging).
Miscellaneous Activities Detail Expense Analysis for Common Cost,
ADM and DIV. Car Allowance Reports to 3rd Party Vendor. Customer
Billing as needed (comes through Concur Expenses). Cross-Training
amongst A/P Team. Other duties as assigned.
EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS
EXPERIENCE AND TRAVEL REQUIREMENTS
Keywords: Job Juncture, Schaumburg , Accounts Payable Analyst, Accounting, Auditing , Schaumburg, Illinois
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