Senior Program Administrator

Company: The University Of Chicago
Location: Chicago
Posted on: May 28, 2025

Job Description:

DepartmentF&A Internal Audit and Compliance
About the DepartmentThe University of Chicago is committed to maintaining a culture of responsibility in which its community members conduct themselves in accordance with the highest standards. As part of this commitment, the University seeks to maintain an effective compliance program in which University community members are aware of, understand and comply with applicable laws, rules, regulations, policies, and procedures, including University policies and procedures. To promote excellence in, and otherwise support, University compliance efforts, the University has established an Office of Compliance and also has convened a Compliance Committee consisting of senior University leaders. The overall mission of the Office of Compliance is to promote an organizational culture and support a formal compliance program that encourages ethical conduct, a commitment to compliance with the law and University policies, and accountability for these obligations in furtherance of the University's values and pursuit of eminence.

The purpose of the Internal Audit function at the University is to provide the Board of Trustees and senior University administration with an independent assessment of the University's system of internal controls. Internal Audit examines and evaluates the controls in place to safeguard University assets, evaluates the effective use of resources, reviews compliance with policies, procedures, laws and regulations to protect the research and teaching mission of the University. The University of Chicago's Internal Audit Charter governs the activities of the University's Internal Audit function.

The Enterprise Risk Management program is informed by Compliance and Internal Audit efforts, and creates a uniform process for evaluating the key risk areas identified in the Internal Auditor's triennial risk assessment. The output of this program is presented to the Board of Trustees Audit Committee, and informs discussions with the Committee, as well as the internal audit plan.
Job SummaryThe Senior Program Administrator will support the Assistant Vice President (AVP) for Institutional Compliance, Internal Audit, and Enterprise Risk Management (ERM) by providing project coordination and program support for business strategy, governance, and interoffice/cross-departmental alignment. This role involves designing and implementing workplans for various Compliance, Internal Audit, and ERM initiatives, managing Board of Trustees materials for the Audit Committee, and acting as a liaison to various stakeholders. The Senior Program Administrator will also manage the University's Whistleblower Hotline (hosted by NAVEX) and compliance inquiries received through other channels, including ensuring appropriate follow-up, and maintaining and updating a University Compliance Matrix to ensure appropriate Unit-level ownership. Additionally, this position will provide support in harmonizing Internal Audit, Compliance, and ERM assessment activities, and manage daily operational and business needs.Responsibilities

• Designs and implements workplans for various Compliance and ERM initiatives.
• Project manages Board of Trustees materials for the Audit Committee.
• Acts as a subject matter expert and liaison to various stakeholders, including the Office of the Secretary and C-suite level management.
• Drafts, reviews, edits, and compiles stakeholder materials for various committee meetings, including memorandums, presentations, background materials, annotated agendas/speaker notes, summaries, and minutes.
• Leads the migration of the Whistleblower Hotline for the University and Marine Biological Laboratory, including migration of legacy data, revising all previous website and call line content, and aligning University websites post-implementation.
• Manages Whistleblower reports, NAVEX EthicsPoint website, tracking, and Audit Committee reports.
• Maintains the data integrity of the University Compliance Matrix and Dean's Matrixes, which identify University leaders and primary responsibilities for supporting specific compliance areas.
• Develops and maintains content for Finance and Administration (F&A), Compliance, and University Policies, internet and intranet websites, including ongoing updates and accessibility compliance.
• Provides support in harmonizing Internal Audit, Compliance, and ERM assessment activities.
• Drafts, proofreads, and edits reports and memorandums related to ERM, Compliance, and Internal Audit.
• Plans, directs, coordinates, and manages daily operational and business needs, including guest security and Wi-Fi access, office supplies, equipment usage and maintenance, office moves, and onboarding new hires and/or transfer-moves.
• Participates as a member of the Intranet/Internet Development and Migration Teams and the F&A Newsletter Committee.
• Supports the AVP for Internal Audit, Enterprise Risk Management and Chief Compliance Officer.
• Provides support and collaboration with F&A units, which includes Central F&A, Information Technology, Human Resources, Finance, etc., to ensure consistent work.
• Researches and supports initiatives, tracks progress, and assists in the creation/completion of supporting materials.
• Provides project management for various initiatives, including planning/logistics, tracking, developing presentations, on-site/day-of management, and hosting.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.
  Minimum QualificationsEducation:Minimum requirements include a college or university degree in related field.
  Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
  Certifications:---Preferred QualificationsEducation:
  • Bachelor's degree in business administration, management, or a related field.Experience:
    • Background in project coordination, program support, or a similar role within a compliance, internal audit, or risk management environment.
    • Background working in higher education or a large, complex organization is highly desirable.Technical Skills or Knowledge:
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
      • Proficiency with compliance management systems, such as NAVEX EthicsPoint.
      • Knowledge of project management tools and methodologies.Preferred Competencies
        • Demonstrated ability to design and implement workplans for various initiatives.
        • Manage materials for Board of Trustees or similar high-level committees.
        • Proven track record of managing multiple projects simultaneously and meeting deadlines.
        • Excellent written and verbal communication skills.
        • Draft, review, edit, and compile stakeholder materials for various committee meetings.
        • Strong interpersonal skills, and act as a liaison to various stakeholders, including C-suite level management.
        • Plans, directs, coordinates, and manages daily operational and business needs.
        • Manage office supplies, equipment usage, office moves, and onboarding new hires.
        • Proven ability to collaborate with various departments, including Finance, IT, HR, and others.
        • Provide project management support for various initiatives, including planning, logistics, and on-site management.Application Documents
          • Resume/CV (required)
            When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
            Job FamilyAdministration & Management
            Role ImpactIndividual Contributor
            Scheduled Weekly Hours37.5
            Drug Test RequiredNo
            Health Screen RequiredNo
            Motor Vehicle Record Inquiry RequiredNo
            Pay Rate TypeSalary
            FLSA StatusExempt
            Pay Range$87,000.00 - $95,000.00The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
            Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .
            Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu .Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Keywords: The University Of Chicago, Schaumburg , Senior Program Administrator, Accounting, Auditing , Chicago, Illinois