Associate Director, Dean's Office
Company: Northwestern University
Location: Chicago
Posted on: April 24, 2024
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Job Description:
Department: Law Dean's Office
Salary/Grade: EXS/8
Job Summary:
The Associate Director is a key leadership position within the
Dean's Office at Northwestern Pritzker School of Law. This position
coordinates daily workflow of the Dean's Office by overseeing the
seamless execution of the following (but not limited to): daily and
event briefings to maximize productivity, correspondence
management, budget management and forecasting, managing complex
travel and calendaring needs. This position expertly and
confidently manages both internal and external executive
relationships with a high degree of confidentiality. This position
will be the conduit between the Dean's Office and constituents in
providing the most efficient, high-quality partnerships necessary
to further the Dean's strategic goals. A trusted partner, the
Associate Director ensures the Dean has what she needs to be
successful in the role, advises others across the school on best
practices, and partners with the Dean's Office staff to build a
collaborative and competent work culture. Also, given the high
confidentiality of the role, this individual must have the utmost
discretion in sharing information.
The Associate Director manages the employee(s) who have
responsibility for the Dean's calendar, travel planning, and
certain administrative tasks within the Dean's Office.
*Note: Not all aspects of the job are covered by this job
description.
Northwestern Pritzker Law prides itself on its active and diverse
community, which brings together a passionate and talented group of
students, staff, and faculty. The Law School endeavors to take
principled action towards ensuring that we live up to our
responsibility-and our institutional values-to create a diverse,
equitable, and inclusive community for all constituents. Law School
leadership commits to working tirelessly to ensure every member
feels valued, all students can study and train to be successful in
their careers, all staff members can develop personally and
professionally, and where our faculty can both teach and support
our students and produce top quality research and scholarship.
Target hiring range for this position will be between $84,973 -
$96, 886. 92 per year. Offered salary will be determined by the
applicant's education, experience, knowledge, skills and abilities,
as well as internal equity and alignment with market data.
Specific Responsibilities :
Dean's Office Operations
--- Manage daily workflow for the dean's office by developing
appropriate systems and processes to ensure that meeting
participants are prepared with appropriate background information
and briefings. In partnership with the dean, ensure that schedules
and workload are aligned with the strategic priorities of the
school.
--- Create systems and processes to prioritize requests and
activities, using excellent judgement to determine which require
the direct involvement of the Dean and/or Associate Dean and
Assistant Deans to ensure the Dean's time remains focused on
highest priority activities.
--- Provide outstanding project management, tracking assignments
and required correspondence with both internal and external
contacts, including drafting complex and professional documents and
correspondence in response to e-mails, managing and participating
on projects, developing complex reports, and coordinating
activities that map to the strategic priorities of the office,
while maintaining a high degree of confidentiality.
--- Manage and execute departmental schedules including the
management of proactive invitations, changes and cancellations.
--- Partner with the Dean in managing and prioritizing her daily
schedule, troubleshooting as issues arise throughout the day, and
ensuring the Dean has the materials and preparation she needs to be
maximally successful. Maintain confidentiality of privileged
information and performs a wide range of duties that require
sensitivity, independent judgment, diplomacy, discretion, and
flexibility.
--- Facilitate an organized process by which senior leadership team
members and other key constituencies can get feedback and approval
from the dean.
--- Field and respond to requests to the Dean from academic units
and administrative offices.
--- Represent the dean's office to all external parties with
professionalism, confidence, and a high degree of service while
accurately representing policies, procedures, and preferences of
Northwestern Pritzker School of Law.
--- Manage senior relationships and associated assignments on
behalf of the Dean's Office and or members of the senior leadership
team, guest speakers, board members, donors, alumni that interact
with the office for high-visibility, high-impact projects.
Budget & Financial
--- Monitor and reconcile all budgets related to dean's office
operations and strategic initiatives expenses,
--- Manage budget planning/projections and budget year-end
reconciliation on all accounts; opening/closing accounts, manage
all account transactions, internal transfers, reimbursements,
purchases, payment of vendors, and procurement card maintenance and
compliance.
--- Develop Dean's Office event budgets, coordinate estimates,
invoices, payment, and reconciliation. Negotiate with vendors to
acquire best pricing.
Leadership and Supervision
--- Responsible for the effective performance of the dean's office
administrative assistant to include individual staff development,
performance management, training, and rewards.
--- Work with administrative assistant to regularly assess
workload, develop strategies for managing the dean's calendar, and
align with evolving and shifting needs.
--- Ensure professionalism and best practice functional
knowledge.
--- Establish development plan for current and future career
opportunities.
Minimum Qualifications: (Education, experience, and any other
certifications or clearances)
--- Bachelor's degree or the equivalent combination of education,
training, and experience from which comparable skills can be
acquired.
--- 5 or more years' experience in a professional/executive setting
in supporting/partnering with C-suite executives
Minimum Competencies: (Skills, knowledge, and abilities.
--- Proactive mindset to anticipate issues and to resolve
independently of supervisor
--- Demonstrated excellent oral and written communication skills,
including proofreading.
--- Ability to multitask and complete assignments under
pressure
--- Professional presence to interact with faculty and external
constituents
--- Utmost discretion with confidential information
--- Deep understanding of Dean's priorities
Benefits:
At Northwestern, we are proud to provide meaningful, competitive,
high-quality health care plans, retirement benefits, tuition
discounts and more! Visit us at
https://www.northwestern.edu/hr/benefits/index.html to learn
more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you
and your family navigate life's challenges and opportunities and
adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs
to help you locate and pay for quality affordable childcare and
senior/adult care. Visit us at
https://www.northwestern.edu/hr/benefits/work-life/index.html to
learn more.
Professional Growth & Development:
Northwestern supports employee career development in all
circumstances whether your workspace is on campus or at home. If
you're interested in developing your professional potential or
continuing your formal education, we offer a variety of tools and
resources. Visit us at
https://www.northwestern.edu/hr/learning/index.html to learn more
.
Northwestern strongly recommends COVID-19 vaccinations and boosters
for people who can obtain them as a critical tool for minimizing
severe illness. More information can be found on the COVID-19 and
Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the
people of the Council of Three Fires, the Ojibwe, Potawatomi, and
Odawa as well as the Menominee, Miami and Ho-Chunk nations. We
acknowledge and honor the original people of the land upon which
Northwestern University stands, and the Native people who remain on
this land today.
Northwestern University is an Equal Opportunity, Affirmative Action
Employer of all protected classes, including veterans and
individuals with disabilities. Women, racial and ethnic minorities,
individuals with disabilities, and veterans are encouraged to
apply. Click for information on EEO is the Law.
#LI-RM1
Northwestern strongly recommends COVID-19 vaccinations and boosters
for people who can obtain them as a critical tool for minimizing
severe illness. More information can be found on the COVID-19 and
Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the
people of the Council of Three Fires, the Ojibwe, Potawatomi, and
Odawa as well as the Menominee, Miami and Ho-Chunk nations. We
acknowledge and honor the original people of the land upon which
Northwestern University stands, and the Native people who remain on
this land today.
Northwestern University is an Equal Opportunity, Affirmative Action
Employer of all protected classes, including veterans and
individuals with disabilities. Women, racial and ethnic minorities,
individuals with disabilities, and veterans are encouraged to
apply. Click for information on EEO is the Law.
Keywords: Northwestern University, Schaumburg , Associate Director, Dean's Office, Administration, Clerical , Chicago, Illinois
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