Program Manager (Meeting Planner)

Company: Congress of Neurological Surgeons (CNS)
Location: Schaumburg
Posted on: May 14, 2022

Job Description:

The Program Manager is responsible for the content, research, administration, and execution of all budgeting, planning, implementation, and reconciliation of CNS meetings, Joint Section meetings, Subspecialty meetings and other programs as assigned. Liaison to the Scientific Program Committee for programs and meetings assigned.

Essential Duties and Responsibilities
The essential duties and responsibilities of this position include, but are not limited to the - -following:

- - - - - - -Program management to include RFP process, budgeting, vendor contract negotiation, reconciliation, historical tracking, as well as ancillary services for programs as assigned.
- - - - - - -Manages budget development, projections, and reconciliation.
- - - - - - -Manages site research and recommendations, hotel and venue coordination, meeting specifications, onsite logistics (including but not limited to temporary staff, shuttle, and destination management companies).
- - - - - - -Responsible for researching, recommending, and possible site visits for social event venue and theme selection. Develops budgets and menus for all social events for programs as assigned.
- - - - - - -Manages and oversees social invites process, RSVP process, and all associated event planning and execution.
- - - - - - -Solicits, negotiates, and oversees vendor contracts.
- - - - - - -Manages registration; including where applicable 3rd party housing and registration to include site development, maintenance and reporting for programs as assigned.
- - - - - - -Manages the program agenda, collection of all speaker COI, and organizes speaker logistics.
- - - - - - -Administration of the CNS faculty services center.
- - - - - - -Prepares correspondence and serves as primary liaison for all faculty/speakers/moderators to include program invitation, acceptances/declines, disclosures, and ongoing correspondence for educational activities.
- - - - - - -Collaborates with the CME Program Compliance Manager on COI collection and review.
- - - - - - -Collaborates with marketing on communications, and promotional copy for courses. Works with the marketing team on marketing plans, website, and associated messaging. Manages the development of the Preliminary Program and Scientific Program.
- - - - - - -Manages function-space assignments and food and beverage planning. Manage production of facilities' function sheets and resume.
- - - - - - -Primary liaison to hotel, audiovisual partner, and other vendors for programs as assigned.
- - - - - - -Liaison to official decorating company and management of exhibit related logistics as it pertains to special set-up needs, special events in the hall and beverage breaks for programs as assigned.
- - - - - - -Contracting and implementation for Mobile Apps where applicable.
- - - - - - -As project lead, tracks history of meetings and courses and conducts a full post-event report for committee for programs as assigned.
- - - - - - -Responsible for the development of the meeting evaluations in conjunction with the Scientific Program Committee.
- - - - - - -Onsite meeting management for programs as assigned and other CNS programs, including the CNS Annual Meeting.
- - - - - - -Management of all affiliate meetings and receptions at the CNS Annual Meeting.
- - - - - - -Speaker research, contracting, and onsite management for contracted Annual Meeting speakers.
- - - - - - -Manages and oversees staff.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions of this position.

Education, Knowledge, Skills, and Abilities
- - - - - - -Minimum of 5 years' experience, preferably in a medical/physician association.
- - - - - - -Bachelor's degree required; CMP designation preferred.
- - - - - - -Strong computer skills required, including expertise with Microsoft suite of software: Outlook, Word, and Excel.
- - - - - - -Proficient in use of internet.
- - - - - - -Experience with database management is required.
- - - - - - -Ability to effectively interact and collaborate with volunteer leaders.
- - - - - - -Ability to manage multiple projects and meet deadlines.
- - - - - - -Work with minimal supervision and exercise independent judgment and tact.
- - - - - - -Excellent writing, grammatical, and proofreading skills required.
- - - - - - -Strong interpersonal and oral communication skills required.
- - - - - - -Supervisory experience with demonstrated ability to develop a cohesive team and utilize the diverse abilities of staff.
- - - - - - -Experience in budgeting, managing vendors, and writing program copy.

Keywords: Congress of Neurological Surgeons (CNS), Schaumburg , Program Manager (Meeting Planner), Executive , Schaumburg, Illinois