Human Resources Coordinator

Company: Society of Actuaries
Location: Schaumburg
Posted on: November 19, 2022

Job Description:

Human Resources Coordinator The Human Resources Coordinator provides high-level administrative support and recordkeeping to the Sr. Director of Human Resources, Human Resources staff, and SOA employees in the day-to-day administration of all areas of HR. The HR Coordinator ensures delivery of quality programs and services focused on our culture and recruiting talent aligned with our organizational priorities. ESSENTIAL FUNCTIONS: HR Team Support

• Provide administrative support to the Sr. Director of HR and the HR team. Ensure HR processes such as unemployment, employment verifications, SOA reimbursements, new hire and exiting employee support are timely, accurate and completed thoroughly so the HR team can effectively represent and meet the demands of the SOA.
• Coordinate committee meetings, scheduling, arrange for meeting locations, gather input and draft agenda, send confirmations, and ensure that minutes and meeting materials are received and distributed in a timely manner.
• Maintains HR Calendar to track cyclical department deadlines and projects. Utilize and manage internal project management system.
• Supports with compliance across HR functions along with I-9 verification through E-Verify and ensures all required employee notices are current and posted.
• Responsible for managing all internal HR events including retreats/outings and planning meetings. SOA Culture
  • Participate as an HR representative on committees and groups related to staff engagement, SOA culture, and DEI initiatives aimed at building community, fellowship, and engagement across the organization.
  • Assist with the coordination of employee surveys that will measure the impact of HR initiatives on the organization.
  • Coordinates SOA quarterly all-staff summits in partnership with the HR Manager.
  • Serves as the point person for SOA Connect (intranet). Talent Management
    • Process pre-employment screens for new hires.
    • Coordinate new hire paperwork, onboarding, and orientation along with the offboarding process for employees leaving the organization.
    • Assist with coordinating recruitment events such as job fairs and open houses.
    • Ensure new hires have access to company-wide memberships and perks. General Administration
      • Recordkeeping, including processing invoices, credit card statements, travel arrangements, department mail, supplies, meeting scheduling and room arrangements.
      • Maintain employee records, department files, and keeps file room organized.
      • Responsible for maintenance of organizational charts, staff photo directory, birthday and anniversary list, and staff directory, to be published on employee intranet or company website.
      • Assists employees and managers with questions regarding HR procedures, company programs and policies.
      • Coordinates employee status changes (promotions, market adjustments, FLSA, transfers, etc.).
      • Facilitates administration and maintenance of HRIS system, including data entry and reconciliation, troubleshooting and password reset.
      • Assists with various special projects. EDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will be considered)
        • Minimum of 3 years in a similar HR role.
        • Bachelor's degree in related field or HR certification highly preferred.
        • Working understanding of human resource principles, practices, and procedures.
        • Extensive knowledge and proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook).
        • Experience using ADP Workforce Now HR system preferred. KNOWLEDGE, SKILLS AND ABILITIES
          • Attention to detail in composing, typing and proofing materials.
          • Ability to prioritize projects, execute tasks, and meet deadlines.
          • High level of interpersonal skills to handle sensitive information and confidential situations. Excellent written, oral, and interpersonal communication skills.
          • Professional and customer service oriented.
          • Team player. WORK ENVIRONMENT
            • Hybrid environment with minimum of meeting in-person once a month. The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.
              
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Keywords: Society of Actuaries, Schaumburg , Human Resources Coordinator, Human Resources , Schaumburg, Illinois