Oversees and directs PEC’s Real Estate Portfolio and Transaction
Management requirements to assure the portfolio is operating as
efficiently and cost effective as possible and the needs of the
Operations Group are met. Has responsibility over lease
administrative and security third party services, liaison with
National Real Estate Brokerage, and creates and maintains annual
budgets for Facility Management (FM), CAM (Common Area Maintenance)
and Security Operations. Manages and coordinates the
renovation/remodeling of new and existing facilities, lease
negotiations and disposal of obsolete properties.Ensures that Real
Estate activities are consistent with and support the growth of
Acts as the in-house single point of contact and maintains
communications with appropriate internal departments and outside
parties (Landlord, Brokers, Contractors Legal Services, etc.)
including coordinating information, due diligence and analysis to
successfully complete projects within the approved project
Works with internal departments and operations to identify real
estate requirements (new properties, reconfigurations, M&R and
Facilitates the completion of the business case approval;
provides budget costs and time-frames to internal business
Manages external real estate resources (legal, brokerage,
contractors/vendors) for each transaction including lease
negotiations, contract creation and administration.
Develops and tracks all project budgets and schedules to ensure
objectives are met.
Manages team that oversees lease administrative services through
third-party vendor that ensures PEC remains in compliance of its
lease obligations including alert management of upcoming key lease
deadlines, options, expirations, subtenant defaults, etc.
Prepares and circulates monthly lease obligations and ongoing
projects summary reports.
Prepares correspondence for recovery of associated funds,
security deposits, and landlord allowances. Completes desktop CAM
audits – coordinates with landlords to reconcile.
Manages third-party FM services to assure ongoing and taught-out
properties are maintained and lease obligations including
surrenders of property are met.
Prepares periodic (monthly/yearly) financial reports identifying
key metrics (Janitorial, Utilities, M&R) including payment
schedules, work orders, variance analysis.
Directs staff and/or vendors responsible for the planning and
coordination of employee office/workstation or department moves
within the Chicagoland region. Coordinates the involvement of other
necessary departments in move planning (IT, Mailroom, Desktop
Manages security services through vendor, both guard service as
well as network security system, with the manager responsible for
security reporting directly to Real Estate Director – Portfolio
Manages the process with security and risk areas to maintain
proper life safety programs and executes on emergency procedures
for all administrative facilities and campuses at the direction of
Submits yearly real estate budgets to finance department
including potential capital and CAM, FM Services (Utilities,
Janitorial, and M&R) and security. Once approved, monitors and
adjusts, as necessary.
Reviews, on annual basis, Emergency Response process/ procedures
for all PEC properties.
Responsible for the proper surrender of the remaining
Transitional schools- will coordinate with both internal/external
resources and communicate with Property Management to assure smooth
Knowledge, Skills and Abilities, Competencies
Excellent customer service skills; ability to work with all
levels of the organization.
Ability to reduce occupancy costs and contract with third-party
vendors, consultants and contractors.
Must be flexible and customer-focused with ability to stick to
task until project is successfully closed out.
Strong planning and organizational skills with detail-oriented
Strong communications, project management and lease negotiating
Ability to manage multiple projects simultaneously.
Highly skilled in contract / lease negotiations.
Possess solid analytical skills.
Computer skills with emphasis on Excel spreadsheet analysis,
Word, Power Point and PeopleSoft Financials.
Understanding of financial reporting systems and ability to
create and monitor budgets.
Education and Experience:Minimum
Bachelor degree in Business-Real Estate or Finance from an
institution accredited by an agency recognized by the U.S.
Department of Education (or international equivalent) or equivalent
7 – 10 years corporate/commercial real estate experience or
Experienced in renovation/project managementprojects
Education and Experience:Preferred
Extensive knowledge of contract law, policies and practices
relating to real estate transactions
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