Academic Administrator

Company: Society of Actuaries Research Institute
Location: Schaumburg
Posted on: March 17, 2023

Job Description:

Academic AdministratorThis is a hybrid role which can be based in our Schaumburg or downtown Chicago office.JOB SUMMARY: The Academic Administrator provides administrative support and coordination for university programs and academic initiatives within the Education department, with specific responsibility for the following programs and their related committees: Centers of Actuarial Excellence (CAE) program, University-Earned Credit (UEC) program, Universities and Colleges with Actuarial Programs (UCAP) program, James C. Hickman Scholars award program, the University Outreach program, and the Actuarial Teaching Conference (ATC). The Academic Administrator reports to the Manger, University Programs and works closely with Education staff as well as other departments to ensure effective coordination of all university related programs. ESSENTIAL FUNCTIONS: 1. Provides administrative support for the Centers of Actuarial Excellence (CAE) program with respect to the following:Supports work of the CAE Evaluation Committee (CEC) and the CAE Appeals Board (CAB) and provides administrative supportReceives and processes all applications and documentation submitted for the CAE designation and works with applicant universities on completing the application processAssists in coordinating CAE site visits and the efforts of CAE site visit teams, manages administrative schedules and logistics and provides effective communication between all related partiesReceives and processes CAE annual renewal applications/documentation, coordinates CEC review meetings/calls and drafts resulting correspondenceParticipates in CAE site visits as needed and drafts site visit reports2. Provides administrative support for the University-Earned credit (UEC) program Supports the work of the UEC Oversight Committee (OC) Receives and processes all applications and documentation for UEC approval and works with applicant universities on completing the application processCoordinates UEC site visits and the efforts of UEC site visit teams, manages administrative schedules and logistics and provides effective communication between all related partiesParticipates in UEC site visits as needed and drafts site visit reports3. Provides administrative support for the University and Colleges with Actuarial Programs (UCAP) programReceives and processes all applications and documentation for the UCAP program and works with applicant universities on completing the application processAdministers reimbursement programs for the Centers of Actuarial Excellence (CAE) and UCAP-Advance Curriculum (UCAP-AC) actuarial programs based on the benefits assigned to each of the SOA's university recognition tiers:Reviews benefits applications for eligibility, approves and processes reimbursement applications under the policies established for the following programs. Application types include:Exam fee reimbursement Reimbursement for the purchase of study materials for SOA preliminary exams SOA sponsorship for an approved on-campus event Reimbursement of travel costs and/or registration fees for student travel to approved actuarial conferences4. Provides administrative support for the James C. Hickman Scholars award programSupports the work of the Hickman Scholars Awards Committee (HSAC) administratively Receives and processes all applications and documentation submitted for Hickman Scholars program and works with applicants on completing the application processCommunicates outcome of HSAC award decisions to recipients and non-recipientsCoordinates and communicates with recipients regarding stipend renewals and receives PhD statements of progressCoordinates annual Hickman Scholars Reception at the SOA Annual Meeting5. Provides administrative support for the University Outreach program Participates in planning and logistical coordination of all university outreach visits by coordinating university contacts, featured actuaries and staff Works with university representatives and students to assess particular needs and expectations of each universityCoordinates revisions and customization requests to the presentation materials for each eventManages event itinerary and coordination between visit team members Coordinates catering arrangements for visits as appropriate for time of dayEnsures post-event activities are completed by outreach teamDelivers post-event surveys to students and records resultsMaintains record of universities visited, dates and number attending Participates in university outreach visits as Education representative as needed6. Provides administrative support for the Actuarial Teaching Conference (ATC) and other academic events as neededCoordinates with Meetings staff (and International staff for events outside of North America) to secure appropriate dates and venuesOrganizes welcome dinners and receptionsCoordinates guest lists and sends invitations to appropriate partiesAssists with marketing efforts for the ATCAssists in securing speakers and actuarial panelsAccepts registrations from attending individualsPrepares and sends all pre-event communications Assists in the preparation of all meeting materials, presentation slides, handouts and post-event thank yous Coordinates and delivers post-event surveys and provides results to staff teamProcesses expense reimbursement payments for attendees7. Responsible for administrative functions related to various Academic Initiatives Reviews, approves and requests reimbursement of travel expenses for academicsConfirms Academic Exam Fee Reimbursement applications for paymentFields inquiries and requests from universities 8. Assists in the development of university relationshipsPromotes mutually beneficial relationships with university faculty and students 9. Assists Manager, University Programs with collection of university data and preparation of reports10. Completes other tasks as directed by Manager, University ProgramsEDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will be considered)Bachelor's degree preferred 2 years of administrative experience, preferably in an association, university or educational/training environmentKNOWLEDGE, SKILLS AND ABILITIES including competencies that may be representative but not all inclusive of those commonly associated with this position.Project management skillsAbility to demonstrate diplomacy in oral and written communications Advanced knowledge of Office 365Ability to work independentlyAbility to exhibit professionalism and represent the organization internally and externally.Ability to establish, build and maintain relationships with high-level volunteers and key university contactsComfortable speaking in front of a variety of audiencesWORK ENVIRONMENT Possibility of some overnight travel EQUIPMENT USED TO PERFORM THE JOBStandard office equipmentPersonal computer Specific computer software (Office 365 etc.)The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. PI208159157

Keywords: Society of Actuaries Research Institute, Schaumburg , Academic Administrator, Other , Schaumburg, Illinois